Small businesses are sometimes unable to understand the complexities of information technology because of limited sources. They cannot afford to hire special personnel solely for the purpose too. A Such small businesses expect their regular staff to handle regular technical issues. Here are some common mistakes that SMB’s make but you can avoid:
- Failure to maintain backups – For the safety of your data have automated backup of your data on a daily basis. If the data backup system is automated, you will not have to worry about remembering scheduled dates of backups and your data will be safe. Maintaining backup is critical for a small company that does not have dedicated staff to handle data management as the process of data recovery can be both painful and expensive.
- Using outdated equipment – Savings costs on equipment like phones, tables, air-conditioners and even keyboards and desktop monitors may be acceptable, but using old equipment for critical computer hardware and servers can be disastrous. All computer infrastructure have specific lifespan and they have to be replaced at the appropriate time to keep your data safe and avoid costly recovery issues.
- Buying cheap hardware and software – Small businesses now understand the importance of using licensed software but they still try to cut corners where hardware is concerned. They choose quantity over quality and face problems when equipment does not work as expected. It creates disruptions in daily work leading to wastage of time and money. So the best option would be to buy software and hardware with due diligence.
- Safeguarding your data – Crooks tend to target small businesses as they know such companies would cut costs on data security. Safeguard your employees’ smart phones and your office data with latest firewalls and anti-virus programs which will keep them protected even if they are attacked or stolen.
- Using untrained and under-qualified personnel – If your staff has no idea about how to use software and hardware, then investment in technology is a complete waste. Most small companies end up spending money and time to correct errors committed by under-qualified people which could have been better spent to hire a more qualified person.Whenever new software is installed, ensure that your staff knows everything about its functionality.
The pace at which technology is changing around the world can seem bewildering to most of us. But a small organization can save money and time by keeping itself abreast of technology used in their office.