An IT policy may be one of the last things that many small-sized businesses think of today, but it is nevertheless essential. Effective IT policies allow you to make the most of your IT infrastructure by showing employees what are the best practices in usage. What’s more is it keeps data security in check. A research showed that businesses that do not regulate the usage of company devices by employees through IT policies are at a risk of data security threats and hacking. If you do not have an IT policy in place, here are some points to help you get started!
The internet usage needs and norms vary with each business. You want to clarify whether or not the employee internet activities are restricted to business-only searches in your company IT policy. Do you use an filtering mechanisms in searches that restrict certain sites from showing up in the results? Make sure you tell your staff about the same. What about social media sites? Do you want employees to access these sites at the workplace?
You probably already have security checks woven into your networks, and have informed the corresponding IT staff about how these passwords and security filters are to be handled to keep the network secure. However, your remaining staff may be unaware of it. Make sure you establish all the norms and procedures in your IT policy.
You should specify the various safety protocols and steps that are to be implemented to keep the employee data, as well as data of clients/customers safe. Today, there is a noticeable difference in how businesses operate, with BYOD (Bring Your Own Device) movements taking center stage. This places more emphasis on the need for a sound IT policy that establishes ground rules when it comes to data security.
This should address how email is to be used by employees for personal and official correspondence. For instance, say one of your employees has a fundraiser event that they support. Are they allowed to send out a mail to everyone in the company about associated contributions, considering it falls under personal correspondence? Another thing that you may want to look at specifying if mails are considered company property or are private.